Guide to hiring a Virtual Assistant

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The biggest challenge for most of our new clients is letting go.

The first way to assess if you are ready to use a VA Virtual Assistant is to answer the following questions.

  • What tasks frustrate you most?
  • What are you good at?
  • What are you not so good at?
  • What do you enjoy doing?
  • Do you find yourself making mistakes because you are too busy?
  • Do you find yourself forgetting important deadlines because you are too busy?
  • Do you feel out of control with the volume of work you have to do?
  • Are your systems and processes defined and working effectively?
  • Do you feel the tasks you are doing are not adding value to your business?
  • Do you want to grow your business?
  • What do you need to do to grow your business?
  • What would you do if you had more time available?

I know this sounds like I am asking you to do yet another job, but this is important so that you can understand where you are at.

It may also be helpful to spend some time to log how long activities take you to do.  The next thing is to decide which of the tasks you want to and are comfortable with outsourcing.

Do your research, ask other connections who already use a VA the benefits of this, ask for recommendations from your connections, search for websites and check how professional they are, check profiles and recommendations on LinkedIn etc.

When you have sourced a VA who you feel you would like to work with get in touch with them and have an introductory call to see if there is any synergy.

When you have made your decision, I would suggest you ask for the following documents.

  • Contract.
  • Privacy Policy.
  • Terms & Conditions.
  • Insurance Policies.

For the first task, you would like to outsource you may want to start small to test the relationship and to find out how long the task has taken (some VA’s will be happy to offer a small task FOC).

It is always good to be in a position to try before you have an urgent demanding requirement.  This will also allow you to test the length of time the task is done and if you would feel comfortable using this VA for tight deadlines you may have.

You may want to set a budget ahead of passing tasks so that you are both aware of how much time tasks are taking and how much it is costing. This will allow you to monitor your ROI and the value of your VA.

If you would like a no-obligation call or Zoom please contact me sue@proactiveassistants.co.uk I would love to hear from you.

Virtually by your side.

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